Privacy Policy

Effective Date: July 2026

Purpose

SMCWD Billing Manager is an internal software application developed exclusively for Sonoma Mountain County Water District (SMCWD). This application assists authorized personnel with customer billing, invoice preparation, payment tracking, and integration with QuickBooks Online.

Information Collected

The application processes customer information necessary to perform water utility billing, including customer names, service addresses, billing amounts, payment information, and invoice records.

How Information Is Used

Customer information is used solely for:

• Water utility billing
• Invoice creation
• Payment tracking
• Synchronization with QuickBooks Online
• Internal financial reporting

Data Sharing

SMCWD Billing Manager does not sell, rent, or share customer information with third parties.

Customer information is transmitted only to Intuit QuickBooks Online as necessary to perform authorized accounting functions.

Security

Access to SMCWD Billing Manager is restricted to authorized Sonoma Mountain County Water District personnel.

Connections to QuickBooks Online use Intuit’s secure OAuth authentication.

Contact Information

Questions regarding this Privacy Policy may be directed to:

Sonoma Mountain County Water District
Website: https://smcwd.net